“Sustaining the Flow: Keeping the Pages Turning in Scholarly Publishing”

22–23 May 2025
Vienna, Austria

4th AEUP Conference Header. Photo by Jacek Dylag on Unsplash

Call for Papers

The Association of European University Presses invites contributions for the upcoming conference “Sustaining the Flow: Keeping the Pages Turning in Scholarly Publishing.” This event will explore multiple dimensions of sustainability in scholarly publishing, focusing on strategies, challenges, and innovations for long-term resilience in the sector.

We welcome proposals addressing one or more of the following five key domains of sustainability in publishing:

  1. Financial/Operational Sustainability (Business Models)
    Exploring effective and adaptable publishing workflows, sustainable revenue models, and staff capacity development, ensuring long-term operational health and resilience.
  2. Editorial/Technological Sustainability
    Addressing long-term access to knowledge through high-quality peer review, rigorous editorial standards, lean and efficient workflows of content production (e.g. XML based) persistent access to scholarly works, and the maintenance of digital infrastructure, including archiving strategies like LOCKSS and Portico.
  3. Cultural Sustainability
    Promoting diversity in scholarly communication and bibliodiversity in scholarly publications by supporting multilingualism, local scholarship, and inclusive representation of cultures and research perspectives, drawing on the concept of equity, diversity, inclusion and belonging.
  4. Community Sustainability
    Fostering strong collaborative relationships with authors, reviewers, libraries, and academic institutions to build supportive publishing ecosystems through engagement, transparency, and equitable participation.
  5. Environmental Sustainability
    Minimizing and disclosing the ecological impact of publishing activities, including the use of eco-friendly materials, energy-efficient and local production, waste reduction, and responsible supply chain management.

Contribution Formats

Participants are invited to submit proposals for:

  • Conference Contributions: Standard presentations (up to 15 minutes) followed by a Q&A session, suitable for sharing broader research, strategies, or policy reflections.
  • Vignettes: Short, focused case studies or specific insights (5 minutes), each followed by a brief Q&A, ideal for showcasing innovative projects or practical experiences.
  • Posters: Posters should go beyond the mere representation of a press and should refer to one of the five domains and how they are addressed at your press.

Submission Guidelines

Please submit a proposal including the following:

  • Title of your contribution
  • Abstract (max. 300 words)
  • Preferred presentation format (Conference Contribution, Vignette or Poster)
  • Name(s), affiliation(s), and contact details

Deadline for submission: 15 March 2025
Notification of acceptance: 15 April 2025

Submissions should be sent to: secretary@aeup.eu.

We look forward to receiving your proposals and engaging in a rich dialogue on how to sustain the future of scholarly publishing together.

Venue

The conference is generously hosted by The Austrian Academy of Sciences.

Dr. Ignaz Seipel-Platz 2
1010 Vienna

Conference fees

– 0 EUR for AEUP members (or pending members)
– 150 EUR for non-members (No fee if you are an invited speaker.)

Code of Conduct

Please see the Association of European University Presses (AEUP) Code of Conduct, which is adopted from OpenCon Code of Conduct.